As an Executive Assistant at Blow Trumpet, you will be a part of the Administration team, with your daily duties and responsibilities to enhance executive effectiveness by providing information and management support and representing the executive to others. You’ll be working with a fast-paced innovative and creative team in a startup environment, and be a part of the change driving leadership on an everyday basis.
Where your expertise is needed
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Conserve executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintain executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Represents the executive by attending meetings in the executive’s absence; speaking for the executive.
Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Complete projects by assigning work to clerical staff; following up on results.
Prepare reports by collecting and analyzing information.
Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Contribute to team effort by accomplishing related results as needed.
What we are looking for
A management graduate or equivalent with minimum 3 years of experience as an administrative officer with an organisation of similar structure, size and related industry. Must have experience in operations management and understanding of business functions such as Human Resources, Finance etc.
Knowledge of fiscal planning, budgeting and reporting.
Knowledge of relevant laws and regulations. Experience in dealing with local authorities is a plus. Outstanding communication and interpersonal skills.
Knowledge of Office Automation tools such as iWork, MS Office and Databases.
Knowledge of Statutory Compliances with regard to Information Security and management in the workplace. Knowledge of Security and Contingency Management.
Please note: All applications must be completed using the online form. For follow-up, you can contact us through firstname.lastname@example.org
Blow Trumpet is a rapidly growing digital services enterprise connecting customers, brands and partners across various markets. We drive digital solutions for multiple industries segments such as automotive, fashion, retail, technology, travel & hospitality and every segment of e-commerce.
We create meaningful connections between brands and consumers through a deep understanding of their personalities. We work with brands, agencies and publishers from various industry groups to create innovative, impactful campaigns, reaching the right audience at the optimal time.